This section sets out the appropriate actions and procedures which GILDED REVERIE follows in respect of the use of CCTV (closed circuit television) surveillance systems (“CCTV Systems”) at our premises. 

Please note that all premises are monitored by CCTV 24 hours a day. GILDED REVERIE reserves the right for its employees and contractors to review footage as required and by entering onto our site you consent to your image being recorded and reviewed and waive any and all claims in relation to the same. Recorded CCTV footage will be stored securely and retained in compliance with the Data Protection Act 1998. 

In drawing up this policy, due account has been taken of the following: 

The Act and any other relevant Data Protection legislation; 

The CCTV Code of Practice produced by the Information Commissioner (“Code of Practice”); and 

The Human Rights Act 1998. 

This policy will cover all employees and persons providing a service to GILDED REVERIE , visitors and all other persons whose image(s) may be captured by our CCTV Systems. 

 In processing CCTV surveillance data, our staff will consider carefully the type of personal data being processed and in particular whether there is any personal data which falls within the definition of “sensitive personal data” or “special category personal data” as defined in the Act. Such data includes: 

Ethnic origin or race; 

Political opinion; 

Religious and philosophical beliefs; 

Trade Union membership; 

Health – mental or physical; 

Sexual life or sexual orientation 

Genetic data; and 

Biometric data for the purpose of uniquely identifying a natural person. 

We will also ensure that the personal data is only processed in accordance with the following requirements: 

It will be processed fairly, lawfully and in a transparent manner; 

It will only be collected for specified, explicit and legitimate purposes and not further processed in any manner incompatible with those purposes; 

It will be adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed; 

It will be accurate and, where necessary, kept up to date; 

It will not be kept for longer than is necessary for the purposes for which the personal data are processed; and 

It will be processed in a manner that ensures appropriate security of the personal data. 

Initial Assessment Procedures 

 The purpose of the use of the CCTV Systems and the collection and processing of CCTV images is for the prevention or detection of crime or disorder, apprehension and prosecution of offenders (including use of images as evidence in criminal proceedings), interest of public and employee Health and Safety, protection of public health and the protection of property and assets. 

Location of the Cameras 

 The location of the equipment is carefully considered, because the way in which images are captured needs to comply with the Act. 

All cameras are located in prominent positions within public and staff view and do not infringe on sensitive areas. All CCTV surveillance is automatically recorded and any breach of this location policy will be detected via controlled access to the CCTV System and auditing of the CCTV System. 

Quality of the Images 

 The images produced by the equipment will as far as possible be of a quality that is effective for the purpose(s) for which they are intended. Upon installation, all equipment is tested to ensure that only the designated areas are monitored and suitable quality pictures are available in live and play back mode. All CCTV equipment is maintained under contract. 

Processing the images 

 Images which are not required for the purpose(s) for which the equipment is being used will not be retained for longer than is necessary. While images are retained, it is essential that their integrity be maintained, whether it is to ensure their evidential value or to protect the rights of people whose images may have been recorded. Access to and security of the images is controlled in accordance with the requirements of the Act. 

All images are digitally recorded and stored securely within the system’s hard drives. Images are stored for a minimum of 14 days. 

Where the images are required for evidential purposes or disciplinary proceedings, a copy file will be moved to an access controlled confidential location on the network and held until completion of the investigation. Viewing of images within the system is controlled by a person nominated to act on behalf of GILDED REVERIE. Only persons trained in the use of the equipment and authorised can access data. 

Access to and disclosure of images to third parties 

 Access to, and disclosure of, the images recorded by our CCTV System and similar surveillance equipment is restricted and carefully controlled. This ensures that the rights of individuals are preserved, and the continuity of evidence remains intact should the images be required for evidential purposes e.g. a police enquiry or an investigation being undertaken as part of an internal procedure. 

Access to the medium on which the images are displayed and recorded is restricted to authorized staff and third parties as authorized from time to time for specific purposes. Access to and disclosure of images is permitted only if it supports the purpose for which such images were collected. 

Access to images by individuals 

 The Act gives any individual the right to request access to CCTV images which contain their personal data. 

 Individuals who request access to images must submit this formally in writing, with sufficient details to identify the section of footage with which they are concerned and to enable GILDED REVERIE to satisfy itself that the person making the request is the data subject of that specific recording. Upon receipt of the request the management of GILDED REVERIE will determine whether disclosure is appropriate and whether there is a duty of care to protect the images of any third parties. If the duty of care cannot be discharged then the request can be refused. 

A written response will be made to the individual, giving the decision (and if the request has been refused, giving reasons) within 21 days of receipt of the request. 

Enforcement 

 The Information Commissioner’s Office has the power to bring enforcement actions against companies where it considers that there’s been a breach of one or more of the Data Protection principles. 

If you have any complaints relating to this CCTV policy or our use of your personal data, please contact us: The Data Protection Officer – stardog23mgmt@gmail.com 

What are your rights over your personal data? 

 An overview of your different rights 

 You have the right to request: 

Access to the personal data we hold about you, free of charge in most cases. 

The correction of your personal data when incorrect, out of date or incomplete. 

For example, when you withdraw consent, or object and we have no legitimate overriding interest, or once the purpose for which we hold the data has come to an end. 

That we stop using your personal data for direct marketing (either through specific channels, or all channels). 

That we stop any consent-based processing of your personal data after you withdraw that consent. 

Review by a team member of any decision made based solely on automatic processing of your data (i.e. where no human has yet reviewed the outcome and criteria for the decision). 

You have the right to request a copy of any information about you that GILDED REVERIE holds at any time, and also to have that information corrected if it is inaccurate. To ask for your information, please contact stardog23mgmt@gmail.com. 

If we choose not to action your request, we will explain to you the reasons for our refusal. 

If you have authorized a third party to submit a request on your behalf, we will ask them to prove they have your permission to act.